Event & Speaker Specialist

The Event & Speaker Specialist is responsible for the planning and execution of revenue generating and non-revenue generating in person and virtual events including but not limited to meetings, conferences, webinars, courses, roundtables and forums. 

This role collaborates with stakeholders, internal departments, venues and vendors to develop project plans; manage content for event programs, event budgets; manage registration, housing and logistics; oversee sponsorship and exhibiter deliverables; lead speaker management and deliverables; and manage reporting and reconciliation.

Principal Accountabilities  

  • Responsible for managing in-person event logistics including but not limited to menu selection, room set up, AV equipment, breakdown of rooms etc.
  • Act as the primary point of communication on all pre- and post-event speaker logistics as well as on-site speaker management at both in-person and virtual events.
  • Manage virtual event logistics-platform evaluation and set-up, confirm speaker schedules, lead and coordinate production plan.
  • Ownership of the content & speaker program and information pages on the website, ensures accuracy & up to date information.
  • Manage overall event registration process, identifies any problems and escalates as needed.
  • Support content development process.
  • Support exhibit and sponsorships deliverables.
  • Monitor key deliverables, track progress, provide reporting.
  • Support event marketing efforts (website copy, signing, promotions, etc.)
  • Support budget projections, monitor spend, develop close-out report.
  • Identify opportunities for content and event sponsorship and growth areas to optimize revenue potential.
  • Other duties as assigned.

Job Competencies  

  • Negotiating Skills (20%) - Clarifies interests and positions of all parties. Adjusts tactics to achieve desired results. Manages conflict, manipulation, and strong emotions. Develops alternative options for mutual gain. Builds consensus through give-and-take.
  • Results Driven (20%) - Defines appropriate goals, works toward achieving goals, articulates vision and steps for achievement.
  • Critical Thinking (20%) - Ability to analyze complex issues and provide timely recommendations for well-reasoned, practical solutions and alternatives.
  • Manage Multiple Priorities (20%) - Manages multiple commitments. Responds to changing demands and priorities. Allocates and utilizes time efficiently. Identifies potential conflicts that impact commitments. Completes work according to identified priorities.
  • Organizational Skills (20%) - Information organized and accessible, maintains efficient work space, manages time well

Education and Experience

  • Minimum of 3-5 years of in-person event planning experience required.
  • 1 year of virtual event management experience required.
  • Proven experience managing multiple projects with success meeting deliverables.
  • Event related/facilitation certifications a plus.
  • Professional experience using Zoom, Microsoft Teams and other virtual platforms.

Other Working Conditions  

  • May be required to work outside standard business hours from time to time to support conference hours or events.
  • May be required to travel up to 25% (note currently not traveling due to Covid)

Empowerment & Accountability is a core cultural value at RMA and you will see that reflected in our programs and policies such as unlimited time off and flexible work arrangements. In addition, we offer a competitive total compensation package and an excellent health and welfare benefits package.

At RMA we celebrate and value diversity and inclusion, so team members feel comfortable bringing their whole self to work.  We are proud to be an Equal Opportunity Employer and do not discriminate based on upon race, religion, color, national origin, gender (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, gender expression, age, status as protected veteran, status as an individual with a disability, or other applicable legally protected characteristics.

Interested?  Send resumes to careers@rmahq.org.